Seminar means a formal gathering
of a group of people to discuss a topic of public interest and make
recommendations for its improvement and further development. If it is a green
seminar I mean a seminar on environment then a topic related to environment is
discussed in it and finally recommendations and suggestions are made to address
that topic for its further improvement and better service to public. For holding
a seminar on environment you need to carry its objectives from the beginning to
the end to reach at a conclusion.
Here are 20 tips for holding a
seminar on environment.
1. Select topic
First of all there is need to
select the topic. It should not be a generalize topic like “rising level of
pollution and how to control it”. It must be specific like “growing menace of
pollution in tanner industry and steps to control it immediately”.
2. Finalize basic details
After selecting the topic you
need to select a place where you can hold green seminar, also you need to
finalize its date and timing with the consultation of all those people who are
directly involved in holding a seminar on environment.
3. Divide topic into sub-topics
After that main topic of the
seminar on environment should be divided further into sub-topics so that
various experts can deliver lecture on them and let the people know about its
pros and cons. The suggestions made by each speaker are then merged into final
recommendations.
4. Booking of venue
The venue of the seminar - if
available on fee - needs to be booked well before time to get it on the decided
date. Usually an advance payment is made on booking and final payment just
before the beginning of the seminar.
5. Permission
If any permission from
administration of the area is required you need to get it well before holding a
seminar to avoid any inconvenience on the spot.
6. Selection of speakers
After that experts of various
sectors of environment are selected to deliver lectures on sub-topic you
developed after sub-dividing the main topic. Their names are finalized and then
they are invited as speakers of the seminar by conveying them the topic on
which they have to speak.
7. Who will preside over the seminar?
A key person from environment
sector is selected to preside over the seminar and approve the recommendations
made by the speakers to convey these suggestions to environmental authority of
the area for implementing them. The person selected to preside over the seminar
is formally invited to honor the seminar as president.
8. List of invitees
A list of invitees is developed
by deciding how many people are to be invited in the green seminar. They are
actually people who have direct stake in the topic of the seminar. For example
if the topic of the seminar is related to industrial pollution control then
obviously industrialists are the direct stakeholders. Besides, representatives
of pollution control agency, green NGOs, green bloggers and green journalists
are also invited.
9. Agenda of green seminar
After that point to point agenda
of the seminar is developed that shows who to speak when with their timings and
time duration of each speech to wind up the seminar on time.
10. Printing of invitation
After development of list of
invitees and agenda of green seminar an invitation card is printed to invite
the people to attend it. Date, place, time, and topic of seminar are written on
front of the card while on its backside the whole agenda is printed to tell the
invitees each detail.
11. Mailing of invitation cards
After that invitation cards are
mailed to invitees through reliable postal service or by hand if time margin is
limited.
12. Publicity on media
An announcement of holding a
seminar on environment is made on print and electronic media through a press
release telling the people about details of the event and who can attend it.
13. Social media
Similarly the details of the
seminar are shared on social media to tell the people about purpose and
objectives of the seminar.
14. Confirmation of guests
Before two to three days of
holding a seminar on environment you have to confirm the participation of
guests including invitees, speakers and the one who has to preside over it.
15. Printing of promotion material
There are several types of
promotional material which you have to print for your green seminar. First type
is backdrop that is placed on stage to let the audience know about topic and
other details of seminar. You also have to put standees at the entrance of the
seminar to inform the people about it. Besides a promotional kit including
folder, notebook and pen with name of your event printed on each of it is also
prepared for each participant of the event. You need to get all promotional matter
printed well before time.
16. Conducting the green seminar
For this purpose you need to
select an anchor on fee or fee depending upon his or her caliber and standing
in the market. If one is available within your company it is fine. The anchor
should make a prior rehearsal to run the agenda of the seminar point by point
with the consultation of the organizers of the event.
17. Report writing of proceeding
A person good in English writing
is assigned to write the entire proceeding of the green seminar to eventually
develop its report to send it to all the concerned organizations and people to
highlight your activity.
18. Press coverage
In your list of invitees list of
media is also included. You need to set separate press gallery in the event to
make journalists comfortably cover it. However, you also need to develop press
release just after the seminar and send it to all media both electronic and
print with photographs and video clips.
19. Concluding part
The concluding part of this
activity is to compile the recommendations of the green seminar to pass them on
to environmental authorities to take action on them.
20. Follow-up
If concerned authorities don’t
take action on your recommendation or make any delay in doing so then you need
to make follow up and convince them to play their part to address an important issue
of environment.
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